Individual tasks are more prone to fall through the cracks as you juggle additional projects. We looked at the finest task management software options and discovered that ClickUp is the best solution for most users and teams. It gives you a bird's-eye view of your projects and tasks, ensuring that nothing is overlooked. Simple collaboration tools aid in the management and completion of all the tasks on your team's to-do list.

The ability to easily examine the entire lifespan of your projects is critical to task management software. ClickUp provides up to 15 different perspectives to help you organize projects and activities and conveniently track your progress.

ClickUp also includes centralized communication and collaboration capabilities like in-dashboard chat and a whiteboard capability. Furthermore, you may modify your workflow in a plethora of ways and make your efforts more efficient by utilizing useful tools and shortcuts. Overall, you get a very capable yet lightweight solution to practically every aspect of work management improvement.

The Best Task Management Software Options to Consider: 

  • ClickUp -   best option.
  • Monday.com -  is the best tool for managing collaborative tasks.
  • Asana — The easiest way for freelancers to get started
  • Smartsheet - is the best tool for managing tasks with a lot of data.
  • Trello - is the best tool for learning Kanban in less than 10 minutes.
  • Todoist – The best deal for keeping track of your personal to-do lists.

When Does Investing in Task Management Software Make Sense?

All of the intricacies of your project are highlighted by task management software. It turns something that appears to be too much to handle into something more manageable.

You can use this software to assign and plan tasks, then organize them in a way that makes your team or organization more efficient and successful at tackling projects—and less likely to lose sight of the big picture.

Maintain a productive daily schedule. Your finished product cannot be blowing in the wind. You require concentration and the ability to see where you're going.

Simple tasks such as brainstorming, creating, and publishing blog articles can be accomplished with task management software. It can also be utilized for larger tasks such as organizing a fundraising event, purchasing real estate, or developing a marketing strategy.

If you're weary of utilizing post-it notes, odd notebooks, and spreadsheets, this is a great purchase. Instead, picture yourself glancing at a single screen and having your entire month mapped out for you and your team.

Because task management software isn't prohibitively expensive, there's almost no reason not to start using it.

You may be wondering what the distinction is between project management software and task management software. They are nearly identical, yet project management software may be overkill for you. The bells and whistles might be annoying.

However, some platforms feature simpler layouts that are ideal for task management and perform well for personal usage or small to medium-sized enterprises. We've discussed a few of those alternatives below.

Others are simpler in general and better at task management, but they may not be suitable for team-based project work on a regular basis.

Bottom line, if duties in your small business or personal planning are sliding through the gaps, it's time to invest in this solution and see how simple you can make things for yourself.

1. ClickUp -Our Best Option 

ClickUp is full of pleasant surprises. It's our #1 selection for a variety of factors that are too numerous to detail here. But this review is chock-full of its best qualities.

To put it another way, the variety of ways to use this software gives you near-unlimited potential.

Because of ClickUp's flexibility, you may start using it for simple tasks and subsequently scale it up to meet your task management requirements.

  • Organizing your tasks used to be much more difficult. It used to be unattractive as well.
  • ClickUp solves both issues, as well as a lot more.

4/5 – Task visibility: When looking at your chores on ClickUp, don't anticipate to be frustrated. Other task management software suppliers can handle it.

You have the most possibilities to view, investigate, and critique what's going on with your work on this platform. Task management is all about having a better way to see everything at once.

Flexibility is no problem with 15 different types of project and task displays.

For easy to-dos or a daily checklist, use the list view. Then, using dates, various users, and a variety of other choices, filter your list.

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The calendar view makes it easy to plan out chores that will take several days to finish.

Create individual start and due dates for tasks, subtasks, and nested tasks with ease. If you require to, you can include precise times of day in the deadlines for each of your jobs.

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You also get a table view with columns and rows that allows you to see a large amount of data at once.

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ClickUp allows you to create an endless number of dashboards. They provide you with widgets that allow you to arrange task statuses and information in one location. This keeps your information gathering quick and easy to share.

ClickUp has a plethora of prebuilt widgets, such as those that display all open tasks in a list, overall work progress, and even team chat.

You may even showcase your ingenuity by using the drag-and-drop widget builder. If you can't find what you're looking for in a pre-built widget, this is a backup option.

The software walks you through how to access dashboards and how they work, so you don't waste time while getting started with the product.

ClickUp makes it simple for each member of the team to find the tasks that are unique to them.

Each assignee gets their own My Work area. This allows them to see whatever tasks have been assigned to them regardless of which folder or location they are in.

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The most crucial aspect of task management software is task visibility. You must stay on top of all the intricacies of your project.

ClickUp ensures that none of your key action items go missed.

The single feature that this software lacks in this regard is the ability to snooze task notifications, allowing you to set them aside for later without needing to mark them as completed. It's a good feature to have, but the fact that ClickUp doesn't have it won't make you less productive.

You will also have access to a collection of pre-made documents for event planning, product creation, brainstorming, meeting minutes, and other purposes.

ClickUp also makes it simple to give work to many people. Enable it at the workspace or space level of your project, and then assign several people to tasks.

Assume you have a complicated sales process that requires a closer. You can have one person who is adept at building things up before bringing in your closer to knock 'em down.

You may also want to inspect the finished product before it is dispatched. Assign yourself to this task so that you will be notified when it is time for quality control.

You can also use ClickUp's drag-and-drop builder to create your own forms. You can arrange things whatever you like. Organize requests, solicit feedback, and make things easier when working with clients.

 

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You will also have access to a collection of pre-made documents for event planning, product creation, brainstorming, meeting minutes, and other purposes.

ClickUp also makes it simple to give work to many people. Enable it at the workspace or space level of your project, and then assign several people to tasks.

Assume you have a complicated sales process that requires a closer. You can have one person who is adept at building things up before bringing in your closer to knock 'em down.

You may also want to inspect the finished product before it is dispatched. Assign yourself to this task so that you will be notified when it is time for quality control.

You can also use ClickUp's drag-and-drop builder to create your own forms. You can arrange things whatever you like. Organize requests, solicit feedback, and make things easier when working with clients.

It is not necessary to be a designer to use it. It's designed to be simple to set up and utilize.

You can't change the colors for branding on the entry-level plan, but it won't stop you from closing more clients with a personalized form that collects all of the crucial information you need right away.

Once you've created your form, preview it for errors before publishing it and sharing it with anybody via a public URL.

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"Wow, I can get behind this," you could remark, rubbing your hands together. "How much is it, anyway?" says the narrator.

We're grateful you inquired.

ClickUp's entry-level subscription is $5 per user per month, which is less than half of our list's average monthly cost of $11.50.

You simply have to pay $60 up advance as a one-time payment.

The entry-level package starts at $9 per user, each month if you pay month to month. This equates to an annual investment of $108.

If you pay annually, ClickUp is the second-cheapest option on our list, and if you pay monthly, it's the third-cheapest.

Another surprise we encountered with ClickUp is that there is no user limit to begin with. You can pay for one person and get all of the features mentioned above.

It has no effect on the score but is a significant gain in terms of cost savings. Some carriers need a minimum of three users to sign up for a package.

ClickUp has five different pricing tiers. We put the Unlimited plan to the test.

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The Free plan is one of the best on our list. You get an infinite number of tasks, up to five spaces, 100 MB of storage, 100 custom field uses, and limited project-based chat.

There are no forms and just 100 automations are performed per month. But, to begin, that's a lot of firepower.

If you want to get the full experience, ClickUp offers a free 15-day trial of the paid features.

Task management is crucial to the success of any personal activity or small business. You can no longer turn a blind eye.

What once worked will no longer work in today's society.

To meet your deadlines, you need precise, task-oriented planning with activities that are simple to set up, follow, and update.

Try ClickUp to see how a tiny adjustment in how you manage your business can result in massive profits, happier clients and workers, and more time to do what matters most to you.

2 – Monday.com — The Best for Collaborative Task Management

Overall rating: 3.3/5

Effective task management occurs only when you are able to adapt to the project at hand. Monday.com helps your day-to-day task management.

Using a customized method, burn through your project portfolio and dispel the idea that collaboration is difficult.

Organize your costs, track issues for software development, or establish a product rollout checklist. Monday.com enables effective task-based cooperation with minimal effort.

It makes no difference whether you work in a large team or as a solopreneur. You'll have no trouble adapting on the fly and getting your team to operate better together.

With 53 easy-to-use templates, you may create dynamic dashboard views. Organize your views of your house and projects to meet your needs.

Everything is in one spot, making you more productive.

You can access statistics on a project-by-project basis with the entry-level plan. You can now import data from up to five distinct project boards after upgrading.

However, because that plan allows you to construct an unlimited number of dashboards, you're likely to have all the information you require. In fact, having one dashboard for each kind of data you need to evaluate can be better for you.

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YouTube videos, progress reports, and even a daily inspiring quotation are just a few of the options available on these dashboards.

The table view on Monday.com is similar to a spreadsheet in that you may add as many columns and rows as you wish. To protect things from being lost in larger projects, use search, filter, sort, and pin columns.

You can have several categories or custom task lists in this view to keep things organized in the way that makes sense to you.

In table view, there are a few options for starting and ending tasks. The first step is to divide the start and due dates into distinct columns.

When you have a due date column, Monday.com sends you an email notifying you that the job is due.

If you have a due date column, Monday.com will email you a message that the job is past due if the status isn't changed to done by the deadline.

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Setting up a timeline column type is the second option for using start and end dates. This allows you to determine the duration based on the dates you select. It's also a little easier than the other option because you can set the start and end dates in one spot and with fewer clicks.

Both views display a battery-style visual indicating how much time has passed since the task's start date.

Monday.com's calendar view has been replaced by a Kanban view, which displays all of your chores as simple cards.

However, if you dislike the Kanban perspective, this might be frustrating. So, Monday.com's decision to exclude calendar view cost them points because it's a common view that many of you use.

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TASK HIERARCHY - When you need to organize your project work in a logical manner, Monday.com comes through.

Despite the fact that it did not receive a perfect score, it nevertheless provides more than enough hierarchy levels to keep your chores organized.

Monday.com begins with workspaces, which allow different teams inside your company to configure the program as they see fit without influencing other teams or departments.

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Workspaces can be password-protected, with invitees who can observe but not modify anything if you wish them to.

Folders are stored within your workspace and can be shared with other workspaces at any time.

You can nest folders that will house numerous projects or task groups, dashboards, and documents, much like most folder systems.

You can create subtasks with their own assignees, due dates, and priorities after creating tasks within a folder. Within the hierarchy, this is the next level of organization.

But there's one thing you should be sure about.

Subtasks can have their own columns, separate from the columns of the primary task. Subtasks on Monday.com aren't treated like children for the main task, unlike in other programs.

You can mark a primary task as completed with no warning that you've made a mistake and your subtask will not be completed.

Because the subtasks are unrelated to the primary task, it is up to you to make sure they are completed before the main task is deemed complete. It's an extra step to handle, but it's the price you pay for being able to distinguish subtasks from major tasks with a different assignee.

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You can mark a primary task as completed with no warning that you've made a mistake and your subtask will not be completed.

Because the subtasks are unrelated to the primary task, it is up to you to make sure they are completed before the main task is deemed complete. It's an extra step to handle, but it's the price you pay for being able to distinguish subtasks from major tasks with a different assignee.

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In both the main project view and the table view, your checklist will appear. When you hover your mouse over the checklist, a pop-up window will appear, showing how many items have been ticked off.

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Keeping track of your projects is a breeze using Monday.com. While nested subtasks aren't available, there are plenty of hierarchical tools to keep everything organized.

5/5 for COLLABORATION - Monday.com has a knack for connecting organizations and keeping communication flowing.

Monday.com offers a free app with message boards. This functionality can be added to any project. Anyone with access to the system is welcome to come in and leave a note. It adds a layer of communication that isn't limited to a single activity.

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With built-in document collaboration, you can maintain papers up to date or develop new ones from scratch.

Create documents that are public, private, or sharing. Rather than having a separate piece of software for document generation, add documents to project folders for review and organization.

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Within the document maker, users can leave comments and hold discussions.

Some tasks necessitate the participation of several people. When this happens, Monday.com allows you to quickly add an extra assignee.

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You can even create a complete team within your project and assign jobs to them all at once, making it very simple to assign the same assignment to many people with just one click.

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Tasks can also be attached to forms. You can have numerous forms in a single project or task board, with the constraint that you can only add form fields to your project board that currently exist.

If you wish to add additional fields to your form, you must first add them to your board, after which you may add them to your form.

You can rearrange fields as needed, mark fields as required, and add a custom message once the form is completed on all forms.

You may publish the URL or embed the form on your website. Unless you upgrade, you'll see Monday.com branding, which isn't too bothersome and won't bother most people.

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When you want to spice up your meetings or presentations, consider employing a white board. It makes freeform collaboration a whole lot more enjoyable.

The whiteboard feature on Monday.com, on the other hand, is a bit buggy. When we tested it, text boxes stopped working completely and changing colors did not work half of the time.

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It comes with a plethora of templates as well as tools for sketching shapes, sticky notes, and freeform drawings. Miro requires that you make an account, but it is completely free.

You can also have as many whiteboards as you like, and they're incorporated as a separate view in Monday.com, just like any other table or project view.

Image proofreading and annotation are a feature we'd like to highlight that has no bearing on the ranking but is a real eye-opener for us. The only tool on our list that offers this on the entry-level package is Monday.com.

You can leave comments and proof images straight inside Monday.com if you deal with designers who utilize Adobe for image creation.

Add a file column to every project board so you can attach photos to tasks directly. You can examine the image after it has been attached and make feedback directly on it.

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After you have completed the feedback, you can upload a new version of the file. This is something that users are raving about, and you might enjoy it as well.

PRICING: – Monday.com's pricing is not inexpensive, and each plan requires a minimum of three users.

So, despite the fact that it's $8 per user per month, you're being charged for three users even if you don't have three who need to utilize the platform. This raises the starting price to $24 per month.

This is significantly higher than the average monthly cost of $11.50 for all of the products we reviewed.

This works out at $96 per user per year or $288 for three users over the course of a year.

If you choose to pay on a monthly basis, you will be charged $10 per user.

The next plan up, which costs $10 per user when paid annually, enables automations, which are not available on the entry-level subscription. In addition, you receive 20 GB of storage (up from 5 GB on the entry-level plan) and Zoom integration.

If you already use Zoom and wish to include it into your task management routine, this can be a significant issue for you.

Monday.com has the highest beginning price on our list. This isn't a problem if you intend to grow. However, if you are a one-person performance, the free plan may be sufficient.

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You can start for free if you have time to test things out and only need basic task management.

The free plan allows you to create up to 1,000 tasks and save 500 MB of data. You get an unlimited number of boards, papers, and column types to help you organize your duties.

Free two-factor authentication and frequent webinars are also provided. Freemium users can even get support 24 hours a day, seven days a week.

Monday.com elevates you to the role of project architect for any assignment thrown your way. Their adaptable software creates documents, organizes data, and facilitates communication across departments and teams with ease and clarity.

It makes no difference what industry you work in. Monday.com can take your project specifics and make sure you don't lose track of anything.

The cost is not the most affordable. But you know what you're paying for, and you have the assistance you need to back you up 24 hours a day, seven days a week, if you need it. Some providers do not give this at all.

You'll also be more efficient with your new method of conveniently managing assignments and projects using Monday.com. Because of the numerous benefits of collaboration, your teams will profit as well. As a result, the program will pay for itself.

CONCLUSION

In conclusion, all of the tools listed in this post have a proven track record and thousands of excellent internet evaluations.

Regardless of the size or industry of your business, you'll find the proper tool on this list to assist you and your staff become more productive and efficient.

However, we believe that ClickUp provides the most value for money if you want to achieve operational excellence by investing in the best task management software.

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